Privacy Policy

Effective date: June 1, 2023 

Flexens Oy Ab (“us”, “we”, or “our”) operates the www.flexens.com, www.flexenskokkola.fi, www.newsets.eu, www.rascue.info and www.smartenergy.ax  websites and maintains a contact list in the ePressi.com service for sending newsletters (hereinafter referred to as “the Service”).

This page informs you of our policies regarding collecting, using, and disclosing personal data when you use our Service and the choices you have associated with that data.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy.

Definitions 

Service 

Service is the www.flexens.com, www.flexenskokkola.fi, www.newsets.eu, www.rascue.info and www.smartenergy.ax websites and ePressi.com’s newsletter service to distribute information to the media and stakeholders.

Personal Data 

Personal Data means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession). 

Usage Data 

Usage Data is data collected automatically either generated by using the Service or from the Service infrastructure itself (for example, the duration of a page visit). 

Cookies   

Cookies are small files stored on your device (computer or mobile device).

Registry

Media and stakeholder contact list in ePressi.com service (by Liana Technologies).

Information Collection and Use 

We collect several different types of information for various purposes to provide and improve our Service to you. 

Types of Data Collected 

Personal Data 

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to: 

• Email address
• First name and last name
• Phone number
• Cookies and Usage Data

Usage Data 

We may also collect information on how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g., IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data. 

Tracking Cookies Data 

We use cookies and similar tracking technologies to track the activity on our Service and hold certain information. 

Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies such as beacons, tags, and scripts are also used to collect and track information and to improve and analyse our Service. 

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may be unable to use some portions of our Service. 

Examples of Cookies we use: 

• Session Cookies. We use Session Cookies to operate our Service.
• Preference Cookies. We use Preference Cookies to remember your
• preferences and various settings.
• Security Cookies. We use Security Cookies for security purposes.
• Use of Data

Flexens Oy Ab uses the collected data for various purposes: 

• To provide and maintain the Service
• To notify you about changes to our Service
• To allow you to participate in interactive features of our Service when you choose to do so
• To provide customer care and support
• To provide analysis or valuable information so that we can improve the Service
• To monitor the usage of the Service
• To detect, prevent and address technical issues

Transfer Of Data 

Your information, including Personal Data, may be transferred to – and maintained on – computers outside your state, province, country or other governmental jurisdiction where the data protection laws may differ from those from your jurisdiction.

If you are located outside Finland and choose to provide information to us,  please note that we transfer the data, including Personal Data, to Finland and process it there. 

Your consent to this Privacy Policy, followed by your submission of such information, represents your agreement to that transfer.

Flexens Oy Ab will take all steps reasonably necessary to ensure that your data is treated securely and per this Privacy Policy and that no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place, including the security of your data and other personal information. 

Disclosure Of Data 

Legal Requirements 

Flexens Oy Ab may disclose your Personal Data in the good faith belief that such action is necessary to: 

• To comply with a legal obligation
• To protect and defend the rights or property of Flexens Oy Ab
• To prevent or investigate possible wrongdoing in connection with the Service
• To protect the personal safety of users of the Service or the public
• To protect against legal liability

As a European citizen, under GDPR, you have certain individual rights. You can learn more about these guides in the GDPR Guide.

Security of Data 

The security of your data is important to us, but remember that no method of transmission over the Internet or method of electronic storage is 100 % secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Information in ePressi.com service is stored in Liana Technologies’ information network and the hardware on which the Registry is located are protected by a firewall, access control, backups and other necessary technical measures.

Service Providers 

We may employ third-party companies and individuals to facilitate our Service  (“Service Providers”), provide the Service on our behalf, perform Service-related services, or assist us in analysing how our Service is used. 

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. 

Analytics 

We may use third-party Service Providers to monitor, such as Google Analytics, and analyse the use of our Service. 

Links to Other Sites 

Our Service may contain links to other sites that we do not operate. If you click a 3rd party link, you will be directed to that third party’s site. We strongly advise you to review every site’s privacy policy. 

We have no control over and assume no responsibility for the content, privacy policies or practices of any 3rd party sites or services. 

Children’s Privacy 

Our Service does not address anyone under the age of 18 (“Children”). 

We do not knowingly collect personally identifiable information from anyone under 18. If you are a parent or guardian and know that your Child has provided us with Personal Data, please get in touch with us. If we become aware of having collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers. 

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. 

We will inform you via email and/or a prominent notice on our Service before the change becomes effective and update the “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. 

Changes to this Privacy Policy are effective when posted on this page. 

Contact Us 

For any questions, comments, or requests regarding this Privacy Policy, please reach out to us at info@flexens.com.

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Privacy Policy for Recruitment

Welcome to our Recruitment Privacy Policy. This policy is specifically tailored for individuals applying for job openings with us and supplements our general Privacy Policy.

• Definition of Personal Data: “Personal data” refers to any information pertaining to an identifiable individual. This encompasses a wide range of information that can directly or indirectly identify you as an applicant.
• Data Controller: For the purposes of the General Data Protection Regulation (GDPR), the entity responsible for your personal data, known as the Data Controller, is Flexens Oy Ab.
• Our Recruitment Tool: In our recruitment process, we utilize Manatal.Co.Ltd, a cloud-based recruitment application. As our data processor, Manatal.Co.Ltd is authorized to handle your personal data exclusively based on our directives. However, please note that this Recruitment Privacy Notice does not govern Manatal.Co.Ltd’s own practices.
• Scope of this Policy: This document outlines our approach to handling your personal data during the recruitment process. It is not a contractual agreement and we reserve the right to modify it as needed to reflect current practices or legal requirements.

Collection of Personal Data

In our recruitment process, we gather personal data about you through various channels:

• Directly from You: This includes data you provide when applying for a job through online job sites, our career site, email, during interviews, or through any other method.
• Referrals: We may receive your personal data from individuals who refer you for a position.
• Third-Party Vendors: Trusted vendors may recommend you as a candidate for specific job openings or for roles within our business more broadly.
• Public Sources: We also collect information from publicly accessible sources. For instance, on platforms like LinkedIn, we may gather details such as your full name, email address, work history, and other relevant information present on your profile. More details about this are provided in the subsequent section.

Types of Personal Information Collected

In the course of our recruitment process, we collect a range of personal details from you to evaluate your suitability for the role. Specifically, we gather the following information:

• Basic Personal Details: This includes your name and contact information.
• Educational Background: Information about your educational history, qualifications, and any related achievements or certifications.
• Employment History: Details of your previous employment, including roles, responsibilities, and professional experiences.
• Job Qualifications and Skills: Specific skills and qualifications that make you a suitable candidate for the position.
• Application Materials: Your CV or resume, along with any supporting documents attached to it. This may include transcripts, copies of certificates, passport, cover letters, and similar materials.
• Website Interaction Data: We also collect data about your interactions with our career site. This encompasses traffic data, location data, weblogs, and other communication data. We track the source that referred you to our site and the resources you access while visiting.

Purposes of Processing Personal Data

We process your personal data primarily to evaluate your suitability for employment with our company. This is essential to manage your application effectively. Specifically, we use your information for:

• Candidate Evaluation: Identifying and evaluating candidates for current and future employment opportunities.
• Record-Keeping: Maintaining records related to recruitment and hiring processes.
• Communication: Communicating with you regarding your application and responding to your inquiries.

Disclosure of Your Information

We are committed to safeguarding your personal information. We share your data only with parties who need it to perform their duties, under the following conditions:

• Service Providers: Our primary sharing is with our service providers, including Manatal.Co.Ltd, their sub-processors, and third-party integrations enabled in Manatal.Co.Ltd, who are instructed to use your information in accordance with our directives and legal requirements. For instance:
  • Manatal.Co.Ltd may use a sub-processor to assist in parsing your CV.
  • Third-party integrations in Manatal.Co.Ltd may be used for background checks and assessments.

Security Measures

We have implemented robust security measures to prevent unauthorized access, alteration, disclosure, or loss of your personal data. Access to your data is restricted to those who have a legitimate business need, and they are bound by confidentiality obligations.

In the event of a security breach, we will promptly notify you and any relevant regulatory bodies as legally required.

Data Storage and Access

Your personal data is stored within Europe. However, for candidates from the European Economic Area (EEA):

• Your data may be transferred and processed outside the EEA.
• It may also be accessed by our staff or suppliers operating outside the EEA.

For more details or queries, please contact us as outlined below.

Data Retention

We retain your personal data for periods that align with the purposes stated in this policy and in compliance with legal obligations. Your personal information will be deleted under the following circumstances:

• Upon receiving a written deletion request from you.
• Based on our internal criteria, such as lack of consent within a specified timeframe.

Contact Information

For any questions, comments, or requests regarding this Privacy Policy, please reach out to us at info@flexens.com.